Welbourn Village Hall Wedding Package offer
We can offer an affordable flexible venue including exclusive weekend access
Church within walking distance
Large Hall capacity seated150, standing/dancing 200
Small Hall capacity seated 50, standing/dancing100
Parquet floor in main hall- ideal for dancing
Marquee space
Outside space for e.g. hog roasts, summer drinks
Integrated access for wheelchairs and heavy equipment
Quiet county setting
Allowing own decoration
Large hall- large drop down screen
Catering requiring self-set-up and clean up
Venue hire exclusive use of the main hall, smaller hall and grounds
Facilities
Tables, chairs
Fully equipped kitchen
Toilets, disabled toilets baby changing
Parking [ including on field parking
]Essentials Crockery cutlery and glassware
Tea and coffee making facilities
An exceptional fully equipped kitchen with 10 ring cooker & warming draw, fridge freezer, fridge, microwave, industrial dishwasher, hot water boiler, large prep area, two sinks and a large selection of crockery.
Kitchenette in small hall- including fridge, microwave, cutlery, crockery and tea making boiler
Interlinking doors allow both the main hall and the meeting room to be used together.
A licensed bar can be operated from either room, with glasses available.Alcohol licence [ temporary licence needed by the hirer if alcohol is to be sold]
Music licence Music systemWifi access [ drop down screen in Main Hall]
Package OneCost £650Exclusive use of the facility from 12:00 noon Friday until 12:00 noon Sunday [ both halls]
Package TwoCost £550Exclusive use of the large hall from 12:00 noon Friday until 12:00noon Sunday
Package ThreeCost £450Exclusive use of the small hall from 12:00 noon Friday until 12:00 noon Sunday
Additional hours at a cost of £30 per hour for both rooms £20 per hour for the large hall £14 per hour for the small hall
Bespoke package -cost by agreement
Bond - a refundable damage /breakage security deposit of £200Contact for details of specific packages and availability and what's included,arrange a viewing to see the space and discuss your plans Mrs Pauline Dales 01400 269254 07536116891
As a community venue we are passionate about supporting local suppliers and trusted businesses. We have a ‘pack’ of local information available on request.
Frequently Asked Questions
Venue/General
When can I access the venue?
If you have a 2-day hire, the Hall is available from midday on Friday.
Flexible access can be arranged at an additional charge.
How do I get access?
Access will be arranged with the Booking Secretary- Mrs Pauline Dale.
Wherever possible, a member of our team will also meet you for a
handover to handle any final queries and to show you where everything is.
Can my supplier access the Hall when I’m not there?
Yes, but it remains your responsibility to keep the building secure throughout the
hire period, even if you leave the keys with a family member, caterer, bar supplier,
or wedding planner. You will need to make sure that you’ve made all your suppliers
& helpers aware of the terms of the hire.
Is there parking available?
Yes.
We provide cones for you to put out if you want to keep an area clear for
loading/unloading and for any bar/food vans/trailers to pull in.
Caravans/tents are allowed on the field overnight.
Can I book extra time for setting up or clearing away?
Any extra time booked will be charged at the standard hourly rate for each hire
space for the duration of the time that the hall is unavailable for others to hire
We recommend that you book any extra time needed as early as possible to ensure you have what you need.
As for flowers, table settings, decorations, bunting, balloons etc., that’s up to you! [ please do not use adhesives on the walls]
Can I have a mid-week wedding?
This may be possible. If you want to make a mid-week booking rather than a weekend, please talk to us
Can I put up a marquee and/or gazebos?
Yes, you’re welcome to set up whatever you like. Please note though, that this is an open space, and anything left out is done so at your own risk/your suppliers’ risk.
Please note that the outside play equipment needs to remain accessible to the general public.
Are we allowed to use confetti?
Only if the confetti is an environmentally friendly and decomposable one. If it's
not, there may be a deduction from your security deposit to clear it away.
Can we have fireworks?
Out of respect for our neighbours and the local wildlife & livestock, there can be
no fireworks.
Can we have candles indoors? Can we have fire pits outside?
Unfortunately, our insurance doesn’t cover us for naked flames inside the building
or fires outside. However, you can create a great atmosphere with
battery-operated candles, tea lights & light strings, and electric festoon lighting.
Can we have a barbecue outside?
Absolutely. As long as your caterer is staffing it at all times.
Can we smoke?
The Village Hall is a smoke-free venue.
If people do not follow this policy, and there is evidence of smoking anywhere inside the venue or cigarette butts are not cleared away outside, £50 will be deducted from the security deposit.
Are you dog friendly?
We are an assistance dog-only venue,
Can I have a bouncy castle and/or outdoor games?
Yes providing that it is supervised at all times.
Can my caterer use your kitchen facilities?
Any suppliers you bring in are free to use all the spaces included in your hire. Please
be clear with them on size and range of the kitchen facilities – they are welcome to
join you on a planning visit.
You also need to make sure that they know what is required within the hire
arrangements, i.e., that all rubbish needs to be removed from site, cutlery &
crockery is to be washed, dried and put away in the correct location.
There is an industrial dishwasher, with full instructions, in the main kitchen.
What time do I have to be out of the Hall after our wedding/celebration?
We ask that noise is kept to a minimum from 10:30pm by taking your celebrations
indoors & closing the doors, and that you and your guests depart by 1am at the
very latest.
What time do I have to be out of the Hall at the end of our booking?
Please leave no later than 12noon on the last day of your hire. You will need to clear
all areas of all of your belongings, props, decorations, rubbish etc. and tables and
chairs need to be stacked back where they were at the start of the hire.
If you think you will need extra time to clear away, please book it in as early as
possible as we have regular hirers and will need to ensure that
facilities are clean and ready for them.
Do I have to clean the Hall?
We ask hirers to clear all areas of the building and site of decorations/belongings
and ensure that any suppliers have done the same. We supply a basic cleaning kit
so that you can sweep, vacuum up easily and mop up any spills.
We charge an additional fee of £50 for any excess/specialist cleaning (e.g., vomit).
Wherever possible, a member of our team will meet you at the start and end of your hire period to complete a start of hire and end of hire check.
Payments
How do I pay and secure the booking?
Once you've decided on your date and you're happy with the costs, you can download a booking form from our website and return it to Pauline or via lbentonstanton@gmail.com
We'll confirm it at our end and send you an invoice for the initial payment. Please try and pay within 7 days of receipt.
Our bank details are as follows -
Account name: Welbourn Village Hall Committee
Account number: 30-95-05
Sort code:00450286
Please use the hirers name as the reference.
Can I pay with a credit card?
Unfortunately, we aren’t able to take card payments – it’s not financially viable for
us as a charity with our level of income to take the hit on the fees charged.
When do I pay the balance?
We will ask for full payment one month before the date of your wedding. We will also ask you for details of your suppliers and licensing arrangements.
What is the security deposit?
A £200 security deposit is required 1 month prior to your booking. This is
completely refundable, as long as no damage or loss of property has taken place
during your booking. The deposit will be returned to you within 7 days of your hire
date.
We’d like to be clear that you are responsible for your suppliers as well – if they
cause any loss or damage during your hire, your security deposit could be affected
so please ensure that they are reputable and that they know what you (and we) expect
whilst they are on site and when they leave.
Food & Drink
Can I pick my own caterer and/or bar?
Certainly. We want you to have the day you envisage. We provide the space, and you plan the rest.
Do you have a bar and an alcohol licence?
The Village Hall has a premises licence;
This includes live/recorded music, dancing, plays, film, indoor sports, and the consumption of alcohol.
Our music licence covers the hall until midnight
Out of respect for our neighbours, we request that there is no music outside throughout your booking and that, from 10:30pm, you close the doors to the Hall and reduce the noise levels.
What time does the party end?
We ask that you and your guests are inside the Hall by 10:30pm and that the music
stops at midnight and that the Hall is vacated and locked up by 1am at the latest.
